Creating the Shoppes at Grandon Plaza
Six 12’ x 16’ units were initially constructed, with four additional pads providing space for future growth. Two of those pads were designed with extra electrical service to accommodate food truck parking and the ability to plug in, eliminating generator noise.
The program was designed to launch in May of 2023, providing for an 8‑month incubation period, and close in late December of the same year. Tenant recruitment began in late 2022. We were successful in recruiting 4 tenants for our first season — three businesses looking to grow from periodic vendor shows to a permanent brick-and-mortar location, and one existing business from a nearby community that was testing possible expansion to a second location.
The project was not without its hurdles. After construction delays, largely due to weather, and a number of unanticipated cost overruns, the inaugural season of the Shoppes at Grandon Plaza opened on June 7, 2023.
Unexpected Lessons
Regardless of how well prepared we thought we were for the ongoing needs of the Shoppes, we’ve learned that weren’t prepared enough. Our organization is 200 percent committed to the long-term success of the Shoppes, but there were a number of lessons quickly learned in our first year after start-up. As it turns out, construction was the easy part!
Committee Expectations
Committee members are volunteers first, and as dedicated as they are, their time is limited. Once construction was complete and the tenants were secured, meeting attendance waned — the project was done, right? Not necessarily. If you want to open an incubator space, understand that it will require ongoing support to ensure long-term success. Make sure your staff and volunteers are in this for the long haul. Have a plan for keeping current volunteers engaged and for recruiting additional supporters. Be mindful of implications on staff time as volunteer commitment fluctuates. Be prepared.
Know Your Community
One size does not fit all. How many incubator units can your community’s customer-base, existing or potential, support? What might work in a similarly sized town might not be right for your community.
Communicating with Businesses
Ongoing communication and support are a must. You have to be clear on what the expectations are for both parties. What will your Main Street organization provide by way of marketing and promotional support? What educational sessions will be provided, by whom, and when will they take place? Ensure that your tenants are fully informed and understand what is expected of them as part of the onboarding process — meeting participation, hours of operation, self-promotion, and any tasks to be shared amongst the tenants for the betterment of the incubator sites (things like taking out trash, setting out temporary signage, maintaining common areas, etc.). Be prepared to deal with requests to modify or change those expectations, especially hours of operation.
Finding Your Tenants
If you build it, they will come, right? We learned that it’s not quite that easy. Before you embark on a project like this, you need to have a targeted recruitment plan, because general marketing isn’t going to cut it. This is where those committee members and volunteers are key! Just because you have a successful farmers market, pop-up, and other vendor-focused events, doesn’t mean that those vendors will translate to incubator candidates. To find viable incubator tenants, you need boots on the ground to hit every vendor show, pop-up offering, farmers market, etc., across your region. We spent countless hours scrolling social media and cold calling on prospective candidates. To help secure the best tenants, be open to modifying the original vision for the space, whether that be hours of operation or potential uses for the space.